Lawn Care Business Tracker, Landscaping Estimates & Clients (Excel, Google Sheets)
This lawn care business spreadsheet runs your mowing route, seasonal contracts, landscaping estimates, crews and equipment, and shows what your business really makes. Built for lawn care and landscaping businesses from solo mowers to small crews. Works in Excel and Google Sheets.
Who it is for: lawn care and landscaping businesses, from solo mowers to small crews, with per-visit clients, seasonal contracts and projects.
What it does
- Prices by lot size: Small, Medium, Large and X-Large lots (you set the sizes). The price for every visit fills in.
- Seasonal contracts: a monthly fee between two dates. Contract visits are included; extras are still charged.
- Client balances: visits + contract months + finished projects - payments, worked out for every client.
- Visits: date, service, extra service, crew and hours on site. Labour = hours x the crew's cost per hour, so you see the profit on every visit.
- Estimates: materials with your markup, labour at your rate, equipment rental, disposal and subcontractors. Print a professional estimate with a deposit and acceptance line, and track your win rate.
- Route: next week's visits with address, crew, gate codes and pets.
- Equipment: service reminders by engine hours or date.
- Dashboard: income from visits, contracts and projects, crew labour, expenses and net profit by month, who owes you, estimates to follow up and your win rate.
What's included
- 1 spreadsheet (.xlsx) with 15 tabs: Start Here, Dashboard, Visits, Route, Estimates, Estimate Lines, Estimate, Clients, Payments, Services, Crews, Equipment, Expenses, Settings, Lists
- Quick-Start Guide (PDF)
- A sample business with 40 properties, 3 crews, 18 estimates and a full season of visits, so you can see everything working before you add your own
Works with
- Microsoft Excel 2010 or newer (Windows and Mac), Excel for the web, and Google Sheets
- Any currency, sq ft or m2
- 300 clients, 4,000 visits, 500 estimates and 3,000 payments per file
How it works
- Download the files instantly after purchase
- Add your prices, crews and clients once (about 30 minutes)
- Add visits, payments and estimates as you go. Balances, profit and your route update by themselves.
Quick answers
- Do seasonal contracts work? Yes. Add a monthly fee and start and end dates. Each month is billed and the regular visits are included.
- Can I make estimates for bigger jobs? Yes. Add lines for materials, labour hours, equipment and disposal. Leave prices empty to use your markups and labour rate, then print the estimate.
- Does it track snow removal? Yes. Add any service you offer, including snow plowing priced by lot size.
- Is there a monthly fee? No. It is a one-time purchase and an instant download, with no subscription. It works in Excel and Google Sheets, in any currency.
Please note
- This is a digital download. No physical item will be shipped.
- This template helps with record keeping and estimating. It is not tax, legal or accounting advice.
- For use in your own business. Please don't resell or share the file.
- Designed by me with the help of AI tools. Every formula was tested in Microsoft Excel and Google Sheets.
Questions? Send me a message. I'm happy to help you get set up.
Questions people ask
Does it handle seasonal contracts?
Yes. Add a monthly fee and contract dates. Each month is billed and the regular visits are included; extras are still charged.
Can I make estimates for landscaping jobs?
Yes. Add materials, labour hours, equipment and disposal lines with your markups, print a professional estimate and track your win rate.
Does it remind me to service equipment?
Yes. Mowers and other equipment get service reminders by engine hours or by date.
Does it work in Excel and Google Sheets?
Yes. It works in Microsoft Excel 2010 or newer (Windows and Mac), Excel for the web and Google Sheets.
Is there a monthly fee?
No. It is a one-time purchase and an instant digital download. There is no subscription.
Does it work in my currency?
Yes. It works with any currency.
What if I find an error?
Message us on Etsy. You can choose another spreadsheet from our shop, free of charge (any except our Pro editions), and we will fix the error for everyone.
Get the Lawn Care & Landscaping Tracker on Etsy