Home Bakery Business Spreadsheet, Recipe Cost & Order Tracker (Excel, Google Sheets)

This home bakery business spreadsheet works out what every bake really costs, tracks your orders and deposits, and tells you what to bake and buy this week. Built for home bakers, cake makers and cottage bakeries. Works in Excel and Google Sheets.

Who it is for: home bakers, cake makers and cottage bakeries who want to price every bake properly and keep orders and deposits in one place.

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What it does

• Recipe costing: type each recipe in cups, grams, tsp, oz or eggs. Every ingredient is costed from what you pay for it, and cups of flour or sugar convert to grams automatically.
• Product pricing: build each product from up to 3 recipes (cake batter + buttercream + filling) plus packaging and decorating time. You see the full cost including your time, your profit, your margin and a suggested price.
• Orders: up to 3 items per order, custom design charges, delivery, discounts, deposits and final payments. Balance due is worked out for you.
• Bake & Shop List: confirmed orders for the next few days become batches to bake and a shopping list of what to buy.
• Printable order confirmation: pick an order number for a confirmation or invoice with the deposit and balance due.
• Dashboard: sales, profit, orders to make, deposits held, who still owes you, best sellers, top customers and products priced below your target.

What's included

• 1 spreadsheet (.xlsx) with 13 tabs: Start Here, Dashboard, Orders, Order Form, Bake & Shop List, Products, Recipes, Recipe Ingredients, Ingredients, Customers, Expenses, Settings, Lists
• Quick-Start Guide (PDF)
• A sample bakery with 26 ingredients, 14 recipes, 15 products and a year of orders, so you can see everything working before you add your own

Works with

• Microsoft Excel 2010 or newer (Windows and Mac), Excel for the web, and Google Sheets
• Any currency, metric or US cups
• 150 ingredients, 60 recipes, 100 products, 500 customers and 2,000 orders per file

How it works

1. Download the files instantly after purchase
2. Add your ingredients, recipes and products once (about 30 minutes)
3. Add each order as it comes in. Costs, balances and your bake and shopping lists update by themselves.

Quick answers

• Can I use cups for flour and grams for butter? Yes. Each ingredient has a "1 cup weighs" box, so recipes can use any unit and the cost still comes out right.
• Does it include my time? Yes. Set your hourly wage and every product includes your hands-on and decorating time, so suggested prices actually pay you.
• Can I take deposits? Yes. Record a deposit and final payment on each order. The printable confirmation shows the deposit to secure the date and the balance due.
• Is there a monthly fee? No. It is a one-time purchase and an instant download, with no subscription. It works in Excel and Google Sheets, in any currency.

Please note

• This is a digital download. No physical item will be shipped.
• This template helps with record keeping and pricing. It is not tax, legal, food-safety or accounting advice. Check your local cottage food rules.
• For use in your own business. Please don't resell or share the file.
• Designed by me with the help of AI tools. Every formula was tested in Microsoft Excel and Google Sheets.

Questions? Send me a message. I'm happy to help you get set up.

Questions people ask

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