Cleaning Business Spreadsheet, Client, Job & Invoice Tracker (Excel, Google Sheets)
This cleaning business spreadsheet keeps your clients, every clean, your team's pay and your money in one place, and shows which regular clients are due for a clean. Built for house cleaners, maid services and small cleaning teams. Works in Excel and Google Sheets.
Who it is for: house cleaners, maid services and small cleaning teams who want their clients, cleans, team pay and money in one place.
What it does
- Prices by home size: base price + per bedroom + per bathroom, with weekly, every-2-weeks and every-4-weeks discounts. Agreed prices for long-time clients override the list.
- Clients: home size, frequency, regular price, monthly value, last clean, next booked, next due, and a status: Booked, Due soon or Overdue.
- Jobs: every clean with add-ons (oven, fridge, windows, laundry), cleaners and hours on site. Price, team pay, profit and mileage fill in.
- Team pay: hourly or a % of each job (split when two clean together), with hours and pay for any pay period.
- Printable monthly invoice for any client, with every clean, what is paid and what is still owed.
- Quote Calculator: price a new home in seconds and see hours, profit per clean and yearly value.
- Schedule: next week's cleans with addresses, entry and alarm notes and pets - print it for your team.
- Dashboard: income, team pay, expenses and net profit by month, recurring revenue per month, unpaid cleans, clients due, revenue by service and your team.
What's included
- 1 spreadsheet (.xlsx) with 13 tabs: Start Here, Dashboard, Jobs, Schedule, Invoice, Quote Calculator, Clients, Team, Services, Expenses, Mileage, Settings, Lists
- Quick-Start Guide (PDF)
- A sample business with 34 clients, a team of 4 and a year of cleans, so you can see everything working before you add your own
Works with
- Microsoft Excel 2010 or newer (Windows and Mac), Excel for the web, and Google Sheets
- Any currency, miles or km
- 300 clients, 30 team members and 3,000 cleans per file
How it works
- Download the files instantly after purchase
- Add your prices, team and clients once (about 20 minutes)
- Add each clean and payment. Everything else updates by itself.
Quick answers
- Can I pay cleaners a percentage? Yes. Each team member is paid hourly or a % of the job, split when two people clean together. Owners can be set to 0.
- Does it work out mileage? Yes. Add each client's distance once and every completed clean adds the round trip. Other trips go on the Mileage tab.
- Can I send invoices? Yes. Pick a client and a month for a printable invoice. Print it or save it as a PDF.
- Is there a monthly fee? No. It is a one-time purchase and an instant download, with no subscription. It works in Excel and Google Sheets, in any currency.
Please note
- This is a digital download. No physical item will be shipped.
- This template helps with record keeping. It is not tax, legal, payroll or accounting advice.
- For use in your own business. Please don't resell or share the file.
- Designed by me with the help of AI tools. Every formula was tested in Microsoft Excel and Google Sheets.
Questions? Send me a message. I'm happy to help you get set up.
Questions people ask
How are prices worked out?
Base price + per bedroom + per bathroom from your price list, with weekly, every-2-weeks and every-4-weeks discounts. Agreed prices override the list.
Can I pay cleaners a percentage of the job?
Yes. Each team member is paid hourly or a % of the job, split when two people clean together, with hours and pay for any pay period.
Does it make invoices and quotes?
Yes. A printable monthly invoice for any client and a Quote Calculator that prices a new home and shows your profit per clean.
Does it work in Excel and Google Sheets?
Yes. It works in Microsoft Excel 2010 or newer (Windows and Mac), Excel for the web and Google Sheets.
Is there a monthly fee?
No. It is a one-time purchase and an instant digital download. There is no subscription.
Does it work in my currency?
Yes. It works with any currency.
What if I find an error?
Message us on Etsy. You can choose another spreadsheet from our shop, free of charge (any except our Pro editions), and we will fix the error for everyone.
Get the Cleaning Business Tracker on Etsy